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SAP – Sales and Distribution – Delivery – Lesson 13

SAP – Sales and Distribution – Delivery – Lesson 13

Previous Lesson

What is a Delivery Document

Delivery forms the central object in Logistics Execution module. Outbound delivery supports all shipping activities like

  • Picking / Packing
  • Transportation
  • Goods Issue

In outbound delivery process planning of shipping information is recorded and further activities like delivery scheduling etc. are initiated.

Outbound delivery is created with reference to Sales order, Stock Transport Order, Subcontract order, Project or without any reference.

In standard cycle Outbound delivery connects the sales order to billing and forms core part of Shipping activities. Data flows from sales orders to deliveries.

This linkage is evident in the diagram below

Sales document Order Flow

 

Delivery structure in system like any other sales document consists of Header and many items as visible in following figure.

General data for entire document like shipping point ship-to party, route is at Header level

Data like material number, delivery quantity, plant & storage location specifications, weights & volumes of individual items etc. are in Item level data.

Delivery Types

Basic control of outbound deliveries is based on delivery types. Various delivery types are provided in system to cater to varying business scenarios:

Some of them are as under:

Delivery Type

Name

LF

Outbound Delivery

LO

Outbound Delivery without reference

LR

Returns Delivery

NL

Replenishment Delivery

NLCC

Replenishment Cross Company

LB

Delivery for subcontracting

EL

Inbound Delivery

Delivery Item Categories

Item categories in delivery control item behaviour, these are copied from order item and same as item category in sales order.

When delivery is created without reference they are determined in delivery via item category determination.

Some standard delivery item categories are as under:

Item Category

Name

TAN

Standard Item

TANN

Free of Charge Item

DLN

Standard item without reference

KBN

Consignment fill-up

KLN

Service free of charge

TATX

Text Item

 

Features in Deliveries

Partial & Complete Delivery

In business scenarios customer specifies if complete or partial delivery of order is acceptable.

  • Complete Delivery: Complete delivery for a customer can be marked by indicator in Customer master or Sales order header, thereby when system creates delivery message is displayed if user tries to create partial deliveries. Indicator is ‘X’.
  • Partial Delivery: If Customer allows for partial deliveries for an item, corresponding indicator can be setup in Customer master ‘Shipping data’ or in Sales document header.

Order Combination

This is actually a feature in Order to combine orders, order items or partially deliveries of individual order items in one delivery if this is agreed with customer.

Order combination indicator has to be setup in Customer master or order header & order items & schedule lines must have following common criteria

  • Shipping point
  • Ship-to party
  • Incoterms
  • Sales Organization

Delivery Groups

Outbound deliveries can be combined into groups. These grouped deliveries can then be identified by group number.

These groups are created manually and utility of these groups include that outputs can be processed for entire group or group can be processed for picking etc.

An outbound delivery can belong to several groups if required.

Batch Management

Batches are part of material separated based on some criteria and put in stock. These criteria are based on various industry requirements of material like expiration dates, shelf life, etc.

Batch determination can be setup in system to have batches being automatically determined in delivery for picking from stocks or can be manually entered.

1. Configuring Delivery Documents

1.1 Define Delivery Types

This configuration setting enables creation or modification of delivery type. Delivery type is an indicator which enables system to process different business transactions in different ways in shipping.

Various Delivery types are pre configured in system and can be used for different scenarios. There are three options for configuring new delivery types:

  • Change existing Delivery type
  • Copy existing Delivery type and change it to new requirements.
  • Create a new Delivery type.

We will study the configuration of SAP provided delivery type for standard outbound delivery ‘LF’.

Instructions

Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Delivery Types

1. Click clip_image001

Delivery Types

Here the three options explained in background are applicable.

  1. If existing Delivery type is to be modified, choose the type from list and click on clip_image004 to get into details
  2. For copying existing Delivery type to new one select the Delivery type to be copied and click on clip_image005 or F6.
  3. For creating a new Delivery type click on clip_image006

Here we will follow option ‘a’ and select Delivery type LF and click on image. To search for correct delivery types click on image and enter the key.

Following screen is displayed

Delivery Types

The controls are grouped in various blocks like Number Systems, Document Control, etc.

Maintain the fields as explained below: The explanation is provided block wise

clip_image011

Field Name

Field Description and Value

Delivery Type

4 character key for the Delivery type. Description is next to it

Document Cat.

Category of sales document

clip_image012

No.range int.assgt.

No range to be used for Delivery document numbers if assigned internally

No.range ext.assgt.

No range to be used for Delivery document numbers if assigned externally

Item no.increment

Increment of item no in Delivery document.

clip_image013

Field Name

Field Description and Value

Order required

Reference document required for delivery is specified here. Following predefined options exist

clip_image015

Here ‘X’ is selected.

Default Order type

Order type of sales document to be used as reference for deliveries created without any reference. Control parameters of this order type are used for delivery creation.

Item requirement

Requirement for item that does not have

 

any reference. ABAP routine ‘202’ is standard.

Delivery Split – W/h no

Delivery split is performed based on warehouse no.

Delivery split Part

Delivery split is done for additional partners

Automatic Packing

Automatic packing using packing proposal allowed.

Gen pack matl item

Generation of packaging materials allowed in delivery is controlled here.

Rescheduling

Rescheduling of backlogged deliveries can be controlled here.

clip_image016

Greyed out items are assigned to delivery types in different customizing menu.

Click clip_image017 and clip_image018.

EFFECT OF CONFIGURATION

Delivery type configured here would be used for creating Deliveries in specific scenario.

1.2 Define Number Ranges for Deliveries

This configuration setting enables us to define the number ranges for Deliveries. Number ranges are defined directly in the production system.

Instructions

Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Number Ranges for Deliveries

1. Click clip_image001[1]

 
  Number Ranges for Deliveries

2. Click clip_image020

Number Ranges for Deliveries

3. Click clip_image023 to add new number range interval, mark check for external if it is an external number range.

4. Click clip_image024

5. Click clip_image017[1]

Effect of Configuration

Number range maintained here will be assigned to Delivery type as explained earlier and used for delivery creation.

1.3 Define Item Categories for Deliveries

Item category is an indicator, which defines how an item behaves in a delivery and its characteristics. This configuration enables definition and control of item categories for deliveries

Similar to Delivery types definition there are three options

  • Change existing item category
  • Copy existing item category and change it to new requirements
  • Create a new item category

Let’s understand controls on system provided standard item category ‘TAN’

Instructions

Follow Menu Path IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Item Categories for deliveries

1. Click clip_image001[2]

Item Categories for DeliveriesList of item categories is displayed.

Here the three options explained in background are applicable.

a. If existing Item category is to be modified, select from list and click on clip_image004[1] to get into details

b. For copying existing item category to new one select correct one to be copied and click on clip_image005[1] or F6.

c. For creating a new item category click on clip_image006[1] Here we will follow option a, select TAN and click clip_image004[2].

To search for correct item category, click on clip_image027 and enter the key.

Following screen is displayed

Item Categories for Deliveries

Following key fields are maintained:

Field Name

Field Description and Value

Item

Category

4 character key code for item category

Document

Category of document type for which item

cat.

category is being defined. Here it is ‘J’

Mat no. ‘0’ allowed

Controls if for item entry is allowed without material no, eg for Text items

ItemCat stat. Group

Statistics group for items in delivery,

Stk determ. Rule

Stock determination rule used in specific business scenarios

Check quantity ‘0’

Checks if system allows 0 quantity for material and behavior if allowed

clip_image030

Check min qty

Check for minimum quantity to be delivered

clip_image031

Check Over delivery

Check if over delivery quantity for material item is allowed. Above options displayed exist

AvailChkOff

Availability check off for delivery item is controlled here

clip_image032

Rounding

Rounding for whole number units in case of

decimal nos and system behavior

 

clip_image033

Relevant for picking

Indicates whether delivery items are relevant for picking

StLocation required

Indicates if storage location is mandatory in delivery item.

Determine Sloc

Indicates whether system automatically determines storage location for delivery item.

AutoBatch

Determinatio n

Indicates if automatic batch determination for item is allowed

Packing control

Indicates control for delivery item for packing

clip_image034

Click clip_image017[2] and clip_image018[1].

Effect of Configuration

Item categories are configured to control behavior of items in deliveries.

1.4 Define Item Category Usage

This configuration provides the item category usage, which defines how an item category can be controlled by system. For

e.g. How a text item is created in delivery or batch determination item is determined in delivery.

Most of item category usage is predefined in system and rarely a new one needs to be created.

Instructions

Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Item Category Usage

1. Click clip_image001[3]

 
  Item Category Usage

System has many predefined item category groups.

For creating new one click on clip_image006[2] and enter 4 character code and description.

Click clip_image017[3] and clip_image018[2].

Effect of Configuration

Item category usage is configured to control item category determination.

1.5 Define Item Category Determination in deliveries

In this configuration, item category determination in deliveries is set-up, following is kept in mind:

  • If an order item or schedule line is copied to delivery, item category of order is copied.
  • For order independent items in delivery, item category is determined by entries maintained here.

System default item category depends on following combination

  • Delivery type
  • Item Category group (from material master)
  • Item Category usage (system defined from program)
  • Item Category of Higher Level Item

Instructions

Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Item Category Determination in Deliveries

1. Click clip_image001[4]

Item Category Determination in deliveriesHere configuration exists for LF and item category group NORM.

For maintaining configuration for new delivery or item category group Click on clip_image006[3]

There can be manual item categories allowed in addition to default proposed one.

For a combination of Delivery type, Item Category group, Item Usage and Higher Level item category there can be only one default item category maintained.

Effect of Configuration

Item categories are determined in delivery for items having no reference.

1.6 Define Reasons for Blocking in Shipping

This configuration defines Reasons for blocking to be used in Shipping for deliveries.

These can be assigned to Sales order Header or Item level or Schedule line level to block delivery creation for various reasons.

With assigning of such blocks deliveries cannot be created till they are removed.

Instructions Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Reasons For Blocking in Shipping

1. Click clip_image001[5]

Following pop-up is displayed

Reasons for Blocking in Shipping

Click on clip_image039 and click on

clip_image040

Blocking Reasons in Shipping

Following fields are maintained

Field Name

Field Description and Value

Delivery Block

2 character code for delivery block

Delivery Block

desc

Description of delivery block

Order

Indicates if system blocks sales orders if its blocked for delivery

Conf.

Indicates if system also blocks confirmation of schedule lines in sales

order.

   

Print

Indicates if system blocks printing of sales documents blocked for delivery

DDuelist

System does not take into account sales orders for delivery due list creation having this block

Pick

Delivery blocked for picking

Goods

Delivery blocked for goods issue.

Click clip_image017[4] and clip_image018[3].

2. Click on clip_image043 and click on  clip_image040[1]

 
  Delivery Blocks

Here delivery block defined earlier is assigned to Delivery type.

Click clip_image017[5] and clip_image018[4].

Effect of Configuration

Delivery block for blocking orders for deliveries and also blocking delivery further processing are defined and can be used.

2. Maintain Copy Control for Deliveries

This configuration enables copy between order and delivery; various controls for document and data flow are also available here

In this configuration copy control is maintained for following options

  • Sales order to Delivery

The controls specify how and what data needs to be copied on to the target delivery from the source.

Instructions

Follow Menu Path: –> Logistics Execution –> Shipping –> Copying Control –> Specify Copy Control for Deliveries

1. Click clip_image001[6]

Copy Control for Deliveries

Source – This is the Order type used as reference from which data would be transferred to create new Delivery.

For existing Delivery types provided in system copy control is maintained. Let us study configuration of Target ‘LF’ and source ‘OR’.

Select entry and click on clip_image004[3] Following screen is displayed

Copy Control for Deliveries

Following fields are maintained

Field Name

Field Description and Value

Order requirements

Routine no is assigned here that checks order header level details are as per requirement.

Combination requirement

Requirement that checks for combining items from same order or different order into delivery.

Header Data

Routine that controls data transfer from Sales order header to delivery.

Header data ext sys.

Routine that controls data transfer from Ext system header to delivery

Handling Units

Copying requirements from Handling units header

Copy Item Number

Indicates whether the system copies the item numbers from the source document into the target document.

Click clip_image050 to go back.

Double Click on clip_image051 on Left hand side to maintain copying information for item data

Copy Control for DeliveriesFollowing screen is displayed

Select ‘TAN’ and click on clip_image004[4]

Following screen is displayed

Copy Control for Deliveries

Fields to be maintained as below

Field Name

Field Description and Value

Order requirements

Copying requirements to be checked at item level from sales order.

Item data

Routine for data transfer sales order item level.

Item ext syst

Routine for data transfer external item level.

Business data

Routine for data transfer of business data.

Update document flow

Indicates if system creates document flow record when copying.

Pos./neg.

quantity

Quantity calculated has positive / negative or

no effect in source document.

 

Click clip_image017[6] and clip_image018[5].

Effect of Configuration Copy Control is setup for Delivery creation.

3. Grouped Deliveries

3.1 Define Groups of Deliveries

This configuration enables definition of group of deliveries. Instructions

Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Grouped Deliveries –> Define Groups of Deliveries

1. Click clip_image001[7]

Grouped Deliveries

Field Name

Field Description and Value

Group Type

L for Deliveries

No range int.

assignment

No range for delivery groups

Document cat.

Document categories of items allowed

in group.

Click on clip_image006[4] for maintaining new one’s, and then click Following fields are maintained

clip_image059Click clip_image017[7] and .

Effect of Configuration Delivery group is defined.

3.2 Define Number Ranges for Groups of Deliveries

This configuration setting enables us to define the number ranges for Deliveries. Number ranges are defined directly in the production system.

Instructions

Follow Menu Path: IMG –> Logistics Execution –> Shipping –> Deliveries –> Define Number Ranges for Deliveries

1. Click clip_image001[8]

Number Ranges for Groups of Deliveries

2. Click image

 Number Ranges for Groups of Deliveries

3. Click clip_image023[1] to add new number range interval, mark check for external if it is an external number range.

4. Click clip_image024[1]

5. Click clip_image017[8]

Effect of Configuration

Number range maintained here will be assigned to Delivery Group type as explained earlier and used for delivery group creation.

 

Delivery Create – VL01N

A Delivery is a core shipping document and triggers all activities in Logistics execution menu like picking and packing etc. Shipping details to customer are stored in delivery document.

Prerequisite:

Following master data is required

  1. Customer master data.
  2. Material master data.
  3. Sales Order to be used as reference having confirmed schedule line for delivery.

Menu Path:

Logistics –> Logistics Execution –> Outbound Process –> Goods Issue for Outbound Delivery –> Outbound Delivery –> Create –> Single Document –> VL01N – With Reference to Sales Order

Delivery Create

Delivery Create

Delivery Create

Data from Sales order header and item is copied on to delivery here. Main partner for Delivery is ‘Ship-to Party’ and delivery is created for individual Shipping points

In main menu follow Menu path: Go to –> Header –> Processing Check Header data on all the tabs.

Delivery Create

Check Dates for processing and document status, which gets updated on various stages of processing on delivery.

clip_image010[4]

Check the Partners and details are correct. Additional partners like Freight Forwarder can be added manually if required.

Similarly other relevant tabs of Header data to be checked and changed if required.

In main menu follow Menu path: Go to –> Overview or icon clip_image011[4]

Next to check on Item data select item and follow Menu path: Go to –> Item –> Texts

Here Item texts for Delivery item processing can be maintained.

Delivery Item Text

Order quantity entered in overview screen is displayed here. Click on tab ‘Conditions’

If Delivery Pricing is required conditions can be added here manually or conditions determined based on condition records maintained.

Delivery Pricing

Check if schedule lines have been created and quantity confirmed on dates required.

Similarly data can be checked and maintained on other tabs like Text and Partners as required.

Next In main menu follow Menu path: Go to –> Overview or icon clip_image011[5]

Next follow Menu path: Edit –> Incompleteness to check completeness of delivery

Delivery incompleteness

Click image

Click on image to create the delivery.

image

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