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SAP – Sales and Distribution – Route Determination - Lesson 14

SAP – Sales and Distribution – Route Determination - Lesson 14

Previous Lesson

What is Route

  • Route means the path the material takes to move from company dispatch point to customer unloading point.
  • Routes in system determine the means of transport involved and has an impact on transportation scheduling.
  • Determining the proper route for item to be delivered to customer has impact on the overall scheduling of material.
  • Routes can be initially determined for an item in order and re-determined in delivery if required.

Route determination in order is dependent on following factors:

  • County and Departure Zone of shipping point.
  • Shipping condition from sales order which is in turn determined from customer master.
  • Transportation zone from material master record of particular sales organization & plant.
  • Country and Transportation zone of ship-to party

Route determination in Sales order explained graphically:

Route Determination

Routes can be re-determined in delivery based on weight and volume of materials and as maintained in customization.

Route Determination

Define Routes

Routes represent how transportation is done for sales document. It defines mode of transport, lead times etc.

Instructions

Follow Menu Path: IMG –> Sales and Distribution –> Basic Functions –> Routes

Define Route

Let us see how New Routes are configured in system.

Define Route

Key fields are

clip_image004 - If this is active then only delivery can be included in creation of shipment (Shipment in created in transportation module. Shipment can contain more than 1 delivery)

clip_image005 - Actual time required for delivering item from your company to the customer. Unit is calendar days. This time is used in delivery scheduling. It calculates loading date using this lead time

clip_image006- Time required

If shipping point has factory calendar assigned then that is used to calculate transportation planning date. Otherwise, it calculates in calendar days. From the shipping/ transportation scheduling point of view, a day has 24 hours (in contrast to the transportation lead time in hours/minutes for which the actual working hours are taken into account.

This is possible if the working hours have been maintained in the referring shipping point).

clip_image007 - Allowed total weight of shipment

The allowed total weight is compared with the allowed total weight of the shipment. A message is displayed if the total weight of the shipment exceeds the allowed total weight. This is not used in order / delivery processing but during shipment processing.

clip_image008 - Type of mode used for transportation. Mail /truck / train / ship Information like load transfer point, border crossing points (Transportation connection point)

You can configure information like stages in a route if required in scenarios involving stages.

Note - Route information is used in Delivery and Transportation scheduling in sales document.

Maintain Route determination

Let us understand how Route determination is set.

Instructions

Follow Menu Path: IMG –> Sales and Distribution –> Basic Functions –> Routes –> Route Determination

Route determination

Under Route determination, let us perform the steps one by one.

Route determination

Step.1 Define Transportation Zones

Click clip_image011

Click on clip_image012 for creating new.

These are created per country so as to divide the region in a country. In route determination, these are used while entering departure and receiving zones.

Step.2. Assign departure country and zone to the shipping point

Click clip_image013

After defining transportation zone, they must be assigned to the shipping point.

departure country and zone to the shipping point

Step.3. Define Transportation group

Click clip_image016

Transportation group

It is entered in Sales – general/plant data of the material master.

clip_image019

Step.4 Maintain route determination

Click clip_image020

Click on clip_image021 Enter

Country of departure – DE (Country from which goods are sent)

Departure zone – D000000000 (The regional zone where the shipping point of a delivery is located)

Destination country – DE (Country of the ship-to party)

Destination zone – D000070000 (Regional zone of the ship-to party, which is going to receive the material)

route determination

Press “Enter” key

route determination

clip_image025


Select the line and click on left hand side

Maintain proposed route on the basis of

1. Shipping condition

2. Transportation group Sales – general/plant data of the material master)

Enter shipping condition and Transportation group combination to determine route as per shipping condition (customers requiring immediate delivery always can impact which route to be used) as agreed with the customer and transportation group of the material (which could be based on type of materials which require similar transportation requirements like hazardous materials, type of transport, packaging)

route determination

During the document processing,

Shipping condition value is as per Sales area data – Shipping data of sold-to party

AND

Transportation group is as per general/plant data of the material master

Route determination in delivery

 

Route determination is carried out in the sales order. When creating the delivery, you can have the system carry out route determination again. In addition to the criteria for route determination contained in the order item (destination country, departure country, transportation zone, shipping conditions and transportation group) the system also takes the weight of the delivery into account.

If route determination should take place again in delivery is controlled in the following configuration.

Instructions

Follow Menu Path: IMG –> Sales and Distribution –> Basic Functions –> Routes –> Route Determination

route determination

Click Define new route determination by delivery type

route determination by delivery type

Blank – No new route determination will take place in delivery

A – In case of automatic route determination, system does not check if the route exists in routes table, TROAL

B – When route is to be changed manually in the delivery, system will check if the route exists in routes table, TROAL

1. Define Weight group

Weight group needs to be defined as that is one factor which controls route determination in delivery.

Define Weight group

 

Select weight group and click on maintain details.

Define Weight group

 

Route determination

Route determination

 

Example -

Select 1st line and click on clip_image035

Route determination

So, in addition to Shipping Condition in the 1st column and Transportation group in the 2nd column, 3rd column, weight group gets added for route determination in delivery.

Optional configuration

In a delivery document, if you want to change the route determined by the system, you need to maintain following configuration.

Define Allowed actual route by proposed route. Here you can list which all routes are available for manual change for a particular proposed route.

Route determination

 

Routes

Route Determination in order

Route Determination in order

Enter sold-to, Ship-to, material and quantity as below.

Route Determination in order

Select item and click on item detailsclip_image004[4]

Click on “Shipping tab”

Route Determination in order

 

Create delivery with reference to Sales order

Route Determination in Delivery

In delivery header, you can see it.

Route Determination in Delivery

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