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SAP– Material Management–Warehouse Management–Interview Questions

SAP– Material Management–Warehouse Management–Interview Questions

 

1. What are the various types of master data in MM module?

MM Module contains the following manufacturing master data,

  • Material master
  • Vendor Master
  • Purchase info record
  • Source List (not a mandatory)

2. What is purchasing group?

Purchasing group identifies the buyer responsible to procure material.

One purchasing group can be maintained in many material master records. I.e. A buyer can be responsible for procuring many materials.

3. What is purchase value key?

Purchase value key contains the following information

  • Reminder to sent
  • Tolerance limits
  • Shipping instruction

Purchase value key is maintained at material master.

4. Where do we mention the lead-time required for procurement of a material?

Lead time required can be maintained in the

  • Material master
  • Purchasing info record

In the MRP2 view of material master planned delivery time indicates the procurement lead time

In the Purchasing view of material master GR processing time indicates the time required to place the material since the time it is received into the factory premises.

Lead time in purchasing info record is specific to the combination of Material and vendor.

5. What is source list?

Source list contains the list of supplier for a given material. It contains the validity period for each vendor to supply and also has got the indicator for preferred vendor.

6. Is the source list mandatory?

In the material master purchasing view, if the source list check box is ticked, then it become mandatory to maintain source list before making PO.

7. Can source list be created without purchase info record?

No. Purchase info record is mandatory to create source list.

8. What is purchase order text in the material master?

Material specific purchasing information can be maintained in the purchase text. It will be copied into the PO for that material.

9. Can the purchase text be maintained in any language?

Yes. It can be maintained in multiple language.

10. What is to be done if vendor is to be assigned in the purchase request automatically?

Maintain source list. In the source list maintain MRP indicator as 1.

11. What is purchase info record?

Purchase info record is maintained for the combination of vendor, material and purchase organization.       

Purchase info record contains details of

  • Contact details
  • Ordering units
  • Indicator for regular vendor
  • Planned delivery time
  • Standard ordering quantity
  • Delivery tolerance
  • Inco terms
  • Net price
  • Pricing conditions value
  • Vendor specific text

12. What are the different types of info records?

  • Standard info record for RM
  • Subcontracting info record
  • Pipeline material info record
  • Consignment stock info record

13. How can we generate purchase info record?

  • Manually
  • Update through purchase order

14. What is the difference between standard and subcontracting info record?

Subcontracting info record contains the production version to pick up the desired BOM.

15. What is pipeline material?

Material which are always available to consume without any restrictions are known as pipeline material. E.g. distilled water.

Pipeline materials stocks are not displayed.

16. What is consignment stock?

Consignment stock is vendor stock kept in the factory premises for consumption. Payments are made according to the consumption.

At any given point of time, stock can be displayed for consignment material stock.

17. How the consumption is accounted for pipeline material and consignment stock?

During goods issue for these materials, vendor code is specified. Price is picked up from the info record.

18. What is purchase organization?

It represents the team or place or facility which is responsible for procurement from identifying the vendor to supply and payments to the vendor.

19. In the enterprise structure where is purchase organization assigned?

Purchase organization can be assigned to Plant and to company code.

If the vendor is going to be the central vendor for many plants under a company code, then it can be assigned to a company code.

20. What is regular vendor?

If at client level materials are to be procured from a vendor, then that vendor can be identified as a regular vendor.

21. What if PO is made on another vendor when there is a regular vendor?

System issues a message according to the message control, it can be preceded.

22. How many data areas are there in the vendor master?

Three data areas are there for vendor master. They are

  • General data
  • Purchasing data
  • Accounting data

23. What is an account group?

Account group control field layout for maintenance of master data.

24. In which master data account group is used?

Vendor Master.

25. What does an account group determine?

  • Account group defines the number range for a master record.
  • Uses a field status group to control the field layout for the maintenance of master records
  • Determines one time accounts for accounts payable and accounts receivable
  • Is defined for every company code

26. What is client level data and plant level data?

Data which are common across the client is client level data, and data which are specific to a plan is plant level data.

E.g. Classification view is common across the client. There cannot be different class of same class type in different plants.

27. Is the Basic data view of material master client specific or plant specific?

Basic data 1 and Basic data 2 views of material master are client specific.

28. Specify the SAP standard material types?

  • ROH – Raw material
  • HALB – Semi finished material
  • FERT – Finished gods

29. What views are necessary in vendor master to create PO?

  • General view
  • Purchasing view

30. What is onetime vendor?

You can create special master records for vendors from whom you only procure a material once or very rarely. These are called one-time vendor master records and, in contrast to other master records, you can use a vendor master record for several vendors.

No vendor-specific data is stored for one-time vendors. You can control this using the relevant field selection for account groups for one-time vendors.

When creating a purchasing document or accounting document with a one-time vendor, the system automatically goes to an additional data screen. This is where the specific data can be entered, such as the vendor's name, address, or bank details.

31. What is quota arrangement?

It is used to distribute the requirement to the different vendors according to the defined ratio automatically by the system

32. What settings are to be done for quota arrangement?

In the material master purchasing view, quota arrangement key has to be maintained.

Quota arrangement master data defining the percentage of distribution has to be maintained.

Source list must be maintained.

33. At which level the source list requirement can be maintained?

Plant level and at material master level

34. Specify the priority in source determination process?

  • Quota arrangement
  • Source List
  • Info record

35. What are all the ways to assign a source to a purchase requisition?

Maintain source list and indicate preferred vendor By fixed vendor

36. What is the purpose of assigning source to a requisition?

It is required for automatic PO creation function.

37. What are the prerequisite for automatic PO?

  • Indicator in material master must be set
  • Indicator in vendor master must be set
  • Unique source of supply must be assigned in the PR

38. Can the delivery schedule be created automatically?

Yes. During MRP run it can be automatically created. Precondition:-

  • Scheduling agreement must exist for a material.
  • MRP indicator 3 - create delivery schedule must be maintained during MRP run.

39. Which rounding profile will have an effect on % additions and subtractions?

Following three rounding profiles will have an effect.

  • Static rounding profile
  • Quantity addition and subtraction
  • Dynamic rounding profile

40. Which MRP procedures are sued in consumption based planning?

  • Forecast based planning
  • Reorder point planning
  • Time phased material planning

41. What field in MRP view is responsible to group the requirement according to specific periods?

Lot size key field in MRP1 view is used to group the requirements.

E.g. EX is used to trigger PR for each requirement

MB is used to trigger PR for the whole month requirements.

42. What item category is used for subcontract purchase order?

Item category L is used for subcontracting PO.

43. How the excess or under consumption is accounted in the subcontract purchasing?

Subsequent adjustments are made to account excess or under consumption of components.

44. Can multiple account assignment be done at PO level?

Yes.

45. What is Release procedure?

It is the process of releasing a purchasing document for further processing based on certain predefined requirements.

46. Which are all the purchasing documents on which release procedure can be applied?

  • Purchase Request
  • Purchase Order
  • Contracts
  • Scheduling agreement

47. What are the levels of release in Purchase request?

  • Item level release
  • Header level release

48. What are the different types of Release procedure?

There are two ways of using release procedure.

  • With classification
  • Without classification

Only one of the above two can be used at any given time.

49. Can the different classification for release procedure be used for different plants?

No. Only one classification can be used for one release procedure at client level.

50. What is the use of MIGO transaction code?

MIGO transaction can be used to perform many GR, GI and transfer posting related transactions. It contains header level, item level and item details screen.

51. What is account assigned PO?

Items can be procured against any specific cost centre.

Item category ‘K’ is to be maintained and the relevant cost centre reference must be maintained in the PO.

If you choose the account assignment object K (cost center) in the purchase requisition when you procure consumable materials, you have to enter the G/L account number of the consumption account and the

cost center for which the material is to be procured on the account assignment data screen.

In Customizing, you can define that the system automatically proposes the number of the G/L account that is to be debited.

On making GR to those items, it will not be posted to the stock; it will be consumed against that cost centre.

52. What must you take into account or determine in the case of multiple account assignment?

Consumable materials debit different account assignment objects depending on the account assignment category specified.

The account assignment category determines which category of account assignment is to be debited and which account assignment data you have to prepare.

53. What happens when setting the “Free of charge” indicator in the PO at item level?

IR requirement is cancelled on the item over view.

54. Purchase orders can be outputted (printed or transmitted) in different languages. Where does the system obtain the information determining the language in which a PO is to be printed?

You specify the language to be generally used for communication purposes for each vendor in the vendor master record

The language from the PO header is used

55. How is the outputting (printing/transmission) of purchase orders controlled?

As a rule, the system attempts to determine a message record for each message type in the message schema by means of an access sequence.

56. What is the use of collective number in RFQ?

It is used to compare prices from different vendors.

57. Can RFQ be created for an one time vendor?

No.

58. What is calculation schema?

It is the pricing procedure in MM module. It is used to determine the price in Purchase order.

59. Explain how the right calculation schema is determined to a specific vendor?

Schema group for vendor and schema group for purchase organization are created.

Calculation schema is attached to the schema group for vendor and purchase organization.

Schema group is maintained in the vendor master data.

60. Can access sequence be attached to calculation schema?

No. It is assigned only to condition type.

61. It is required to send message when receiving GR for PO to the person who raised PO?

Maintain the condition record for message related condition type MCLH, MC.

Tick the check box in the PO to send message to the person who raised the PO.

62. Explain the basic structure of purchasing documents?

The purchasing documents consist of Header and Number of items. The control indicator allows you to specify that a certain document type is used for stock transfer processing.

63. Which control parameters are located at the item level of purchasing documents?

Procurement type, Delivery schedules, Item conditions, PO history, receiving Plant

64. What does the account assignment category U (unknown) stand for? When can you use this account assignment category?

Account assignment category U (unknown): If you do not know the account assignment object for which the material is being procured when the requirement coverage request is created, you can use account assignment category U in the purchase requisition.

You do not have to enter any further account assignment details.

65. How can you assign different delivery dates to a purchase order item?

Specific dates or quantities for individual deliveries are not set out in the outline agreement. This information is provided separately in release orders or rolling delivery schedules (comprising a number of individual schedule lines), depending on the type of agreement.

66. Explain the procurement process using outline purchase agreements.

In the R/3 System, an “outline agreement” is a longer- term purchase arrangement with a vendor concerning the supply of materials or the performance of services according to predetermined conditions. These are valid for a certain period of time and cover a predefined total purchase quantity or value.

67. What are the basic differences between a contract and a scheduling agreement?

Specific dates or quantities for individual deliveries are not set out in the outline agreement. This information is provided separately in release orders or rolling delivery schedules (comprising a number of individual schedule lines), depending on the type of agreement.

An outline agreement can be a contract or a scheduling agreement.

68. With which functionality can you compare quotations submitted by different vendors?

You can compare quotation data by using the quotation price comparison list. The quotation price

comparison list shows the most reasonable vendor for each item individually and for all items.

69. At which level purchase order history kept?

Item level

70. What is MRP?

Materials Requirement Planning ensures the right quantity of required material at right time.

  • MRP first calculate gross requirements,
  • Considering stock and receipt elements, calculates the net requirements.

71. Will MRP consider the capacity?

In MRP, capacity is assumed as indefinite.

System can only calculate the capacity requirement.

72. What is consumption Based Planning?

Items are planned based on their consumption.

Once its stock reaches its reorder point, procurement proposal will be triggered during MRP run.

73. What are the different planning strategies in SAP?

Important Planning strategies are

  • Make To Stock and Make To Order.
  • Make To Stock strategies are 10,11, 40
  • Make To Order strategies are 20

74. What is the difference between strategy 10 and 11?

Strategy 10 Net Requirement Planning

  • Reduction of PIR will be during Sales order delivery according to the consumption mode maintained in the MRP 3 view of material master.
  • Stock will be considered while planning Strategy 11 Gross Requirement Planning
  • Reduction of PIR will be during posting GR for production order according to the consumption mode maintained in the MRP 3 view of material master.
  • Stock will not be considered during planning.

75. What is the use of Strategy 40?

It will consider both PIR requirement and Sales order requirement.

76. Where will you suggest these strategies?

If the products are made irrespective of market fluctuations and it is always a demanding product, Make To stock strategy of 10 or 11 may be used.

If it is difficult to forecast and the demands are always fluctuating, then strategy 40 may be used.

77. What is MRP list?

MRP will generate the exception message according to the situation for each material.

This will be generated at the time of MRP run and it is available in the system till the next MRP run.

It can be viewed through MD05 transaction.

78. What is stock requirement list and what is the difference between stock requirement list and MRP list?

Stock requirement list MD04 will show the present situation of any given material.

It is a dynamic one, where as MD05, MRP list, which will show the result after the MRP run.

79. What are exception messages?

When MRP run is over, according to the stock and requirement situation for each material, system will propose action through the message, which is known as exception message.

There are eight major groups.

Message of group 8 is the termination message, which needs to be attended immediately.

80. Specify few examples for exception message?

  • 10 Reschedule IN
  • 20 –cancel process
  • 30-Plan process according to schedule
  • 25 – exces stock
  • 96- stock below safety stock

81. What is MRP group?
MRP group contains important settings of 

  • Planning strategy,
  • Consumption mode
  • Procurement proposal document type etc.,

All parameters are grouped together under one group and that can be assigned to materials.
MRP


82.What is Planned Order?
Planned order is the proposal to produce a product or to purchase any items. It is created by MRP run. It can be created manually also.

83. What is user exit?

User exit is provided by SAP in order to impart any extra checking or control during the execution of SAP program.

84. Do you recommend more user exit, why?

User exit will increase the system load, should be minimal and should be used where it is essential.

85. There is a requirement to transfer the requirements from one plant to another plant where the production process is carried out, how it is done?

Through special procurement key maintained in the material master in MRP 2 view.

86. What is withdrawn from alternate plant?

During goods issue, there may be a situation where in materials are issued from one plant through pipeline or as a continuous supply.

Component can be directly withdrawn and issued to production order through special procurement key.

Material will not be put into the stock of receiving plant.

87. What is stock transfer?

Getting material from another plant, In this case, material will be put in the stock at the receiving plant.

88. What is planning horizon?

Planning horizon is the period to which entire requirements will be planned by the system.

E.g.90 days meaning, future requirement of up to 90 days will be planned.

89. MM is integrated with which modules?

MM is closely integrated with

  • FI – Finance
  • PP – Materials Management
  • QM – Quality Management
  • SD – Sales and Distribution Module

90. What is MRP type?

  • MRP type defines the way of planning.
  • PD refers to MRP type of planning,
  • VB refers to lot size planning,
  • ND refers to No planning

91. What is the significance of lot size?

Lot size is to determine how the requirements are to be grouped, whether monthly, weekly or biweekly.

MB is to group the requirement monthly. EX is lot for lot, i.e. no grouping.

92. An item is stored in base unit of measure of Litre, but when issuing to production, it should be issued in terms of Drums. Can it be mapped in SAP?

Yes.  In the storage view, maintain the issuing unit of measure.

The relation between drum and Litre unit must be maintained in the material master additional data.

93. A material is used in five plants. Only in one plant it has to be blocked. Can it be done, how?

Yes, it can be done. In MRP view, plant specific material status can be used to block material in particular plant.

94. What is production version?

Production version is the combination of BOM and Routing.

95. What is the usage of production version in subcontract purchasing?

Production version is maintained in the subcontract purchase info record to pickup the specific BOM for subcontract processing.

96. How do you find Table in sap?

Normal way is

  • Click cursor on the field where it is required to find the table
  • Click F1 key in the key board
  • Click Technical info

97. What is planning time fence?

Planning time fence is the time during which existing procurement proposals are not disturbed. Any new proposals or requirement falling within the planning time fence, either system will create that proposal only after the planning time fence or it will ignore that proposal. Above point is depending on the MRP type. MRP type. P1 to P4 MRP type are used to this purpose.

98. What is quality info record?

Quality info record is defined for the combination of

  • Material,
  • Vendor
  • Plant.

It governs the vendor supply at plant level.

99. There is already a PO with a vendor, who has completed supply of 30% the PO quantity.

It is required to stop the supply from that vendor. Is it possible?

Yes,

It is possible through blocking reason to be maintained in the quality info record.

Further GR from a vendor can be blocked.

100. Where Vendor quality certificates are used?

While receiving the GR, certificate from vendor can be monitored through quality certificate.

Lot can be skipped using QMINFO system.

101. Specify few frequently used movement types?

  • 101 – Goods Receipt
  • 261 – goods issue to production
  • 201 – goods issue to cost centre
  • 311 – transfer of material from sloc to sloc
  • 601 – PGI to delivery

102. What is the effect of “Delivery completed” indicator in the goods receipt document?

The PO item is considered to be closed, even if the total quantity is not delivered. However it is possible to make further GR.

103. What movement type is used for initial stock entry?

561

104. It is required to restrict the minimum remaining shelf life period when making GR. What setting is to be done?

In the material master storage 1 view, maintain the minimum remaining shelf life data along with period indicator and total shelf life.

105. Specify the warehouse structure?

Storage location attached to the warehouse.

Warehouse has got storage type, storage section and picking area attached to it.

106. What is quant?

It indicates the stock of particular product in a storage bin.

107. What is put away strategy?

It is the type of stock placement sequence to be adopted by the system while searching bin for a material.

108. Can Transfer orders be confirmed automatically?

Yes

109. What are the preconditions for the missing part check?

  • It is active in the plant
  • A check rule is defined for the transaction
  • A checking group is defined for the availability check in the MRP data of a material master.

110. Will there be any accounting entries for storage location transfer posting within a plant?

No

111. What stock transfer / Transfer posting movements are relevant for valuation?

Stock transfer from consignment stores of vendor XY to unrestricted-use stock in storage location.

Stock transfer of a material from storage location ABCD from plant 9100 to plant 9200. The plants belong to the same company, however the valuation areas are different (valuation level is plant).

112. In the GR based PO, purchase order price unit differs from the purchase order unit. What is the significance of this?

System establishes the relation between this two by unit conversion in the PO.

At the time of goods receipt, both the quantity in the purchase order unit and the quantity in the purchase order price unit have to be entered, however, the quantity in purchase order price unit is calculated by the system. You have to change it, when the calculated quantity differs from reality.

113. When performing Goods issue, what is the indication of the message “W: on <current date> only 0.000 pieces are available”?

Material exists in the specified storage location on the current day, however, it is unavailable, because of other reservations

114. At what level Physical inventory is carried out?

Material/plant/storage location/stock type level

115. What is the way to make a delivery free of charge in R/3’s Materials Management?

There are following two ways to handle this.

Enter a purchase order item, set its invoice indicator to blank and its purchase order price to zero, and then post the goods receipt.

Do not enter a purchase order, but post the delivery free of charge using a specific movement type in Inventory Management.

116. How can the storage location be created automatically by the system?

Automatic storage location must be permitted for the plant

In customization, automatic storage location must be activated for required Movement types

117. What settings or controls are build with movement type?

The movement type influences the update of material stock account and consumption account.

The movement type used controls field selection for the goods movement transaction.

If you use special stock indicators you can create different stock and value updates of a material for one and the same movement type.

118. What is valuation class?

The valuation class is maintained in the material master record at valuation area level. With that, different account determination is possible for the materials of one material type.

The valuation classes will be tied to one or more material types via an account category reference.

119. What is the different price types used in material master?

Standard price – denoted by S Moving Average price - denoted by V

120. For externally procured item, which pricing type is used?

Moving Average price

121. How can we obtain information on purchase orders issued to a vendor that have not yet been invoiced?

Make use of a list that displays all the purchase orders issued to a certain vendor. Limit the POs shown on the list to those that have not yet been invoiced by means of the selection parameters.

122. What does the purchasing document controls?

  • Number assignment
  • Permitted item categories
  • The eligibility of scaled prices in scheduling agreements
  • Which header texts, appendix texts, and item texts are printed

123. What must you take into account if you want to post an invoice before the goods receipt? What are the consequences of using this procedure?

The system cannot refer to the quantity to be settled and the corresponding amount. You must enter this information manually every time.

The system identifies a quantity variance and blocks the invoice for payment (provided that the appropriate tolerance limits are exceeded).

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